APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the October 3, 2006, (Regular Board Minutes) be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: 10-17-06.pdf
Attachment: 10-17-06add1.rtf
Attachment: October 17, 2006 Addendum 2.rtf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate Octoter 17.pdf

GENERAL ITEMS

9. APPROVAL OF THE 2006-07 FACILITIES WORK PLAN

Description

Florida Statute 1013.35 requires the approval of each school district's Five Year Work Plan each fall.  The original statutory requirements for reporting all permanent and relocated structures; life safety plans; and 5-year capital plans have been expanded to include class size reduction data; charter school enrollments and forecasts; co-teaching patterns; local surtax information; and 10- and 20-year capital outlay plans.  While DOE intends for this document to be an all-inclusive, functional part of our capital planning, budgeting, and construction efforts, their format is of little use to us at this time.  The advent of school concurrency in 2008 will require that DOE's 2007 document be a more effective planning tool.

Recommendation
That the School Board approve the 2006-07 Facilities Work Plan as presented.
Attachment: FINAL v2 3.pdf

10. RESOLUTION TO PARTICIPATE IN FSBA LITIGATION

Description

During the 2006 Session of the Florida Legislature, House Bill 135 was enacted creating the Florida Schools of Excellence Commission which is an independent state-level charter school authorizing entity. The creation of the Commission raises several constitutional questions as it relates to the power of elected school boards throughout the State of Florida to approve the establishment of charter schools within a schools district.  The Florida School Boards Association has contracted with the law firm of Meyer and Brooks, P.S. to bring the constitutional challenge to the establishment of the Florida Schools of Excellence Commission.

Recommendation

To approve the resolution authorizing the Florida School Boards Association and its contracted attorneys to include the School Board of Sarasota County, Florida as a plaintiff in litigation challenging Chapter 2006-302 which creates the Florida Schools of Excellence.

 

AGREEMENTS/CONTRACTS

11. APPROVAL OF AGREEMENT BETWEEN KAGAN PROFESSIONAL DEVELOPMENT AND SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
Kagan Cooperative Learning is a solid, researched-based investment for our students and staff.  It provides structures for all disciplines to increase student engagement, gives a variety of ways to process what is being learned, and promotes both responsibility and social skills.  This training is geared to providing future trainers at elementary school levels.  Kagan will provide consulting services, fliers, and event materials for the Kagan's Structures for Success Institute.  No less than 55 participants will attend at $399 per person.      

Recommendation
Agreement between the School Board of Sarasota County and Kagan Professional Development be approved as presented.   

12. APPROVAL OF CONTRACT BETWEEN THE YMCA'S HOMELESS CHILDREN AND YOUTH PROGRAM AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The Florida Department of Education has reapproved the Homeless Services Project, retroactive from July 1, 2006 through June 30, 2007.  The YMCA will provide case management, community coordination and an in-service package related to best practices for the education of homeless students. 

Recommendation
That the School Board approve the contract between the YMCA's Homeless Children and Youth Program and the Sarasota County School Board.   

13. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN'S THERAPY WORKS FOR OCCUPATIONAL THERAPY, PHYSICAL THERAPY, AND SPEECH THEAPY FOR ELIGIBLE PRIVATE SCHOOL STUDENTS AT DREAMS ARE FREE AT BISHOP NEVINS ACADEMY

Description
One of the new requirements of IDEA 2004 is that school districts expend a proportional share of Federal IDEA funds to provide services for eligible students with disabilities at private schools.  It is necessary to contract for these services due to the shortage of direct hire district staff in these critical need areas.  Children's Therapy Works is a well regarded and reputable service provider in the community and has agreed to contract with the district for these services.

Recommendation
That the agreement between the School Board of Sarasota County, Florida, and Children's Therapy Works for Occupational Therapy, Physical Therapy, and Speech Therapy for eligible private school students at Dreams Are Free at Bishop Nevins Academy be approved as presented. 
Attachment: Dreams are Free Contract 2.jpg

14. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN'S THERAPY WORKS FOR OCCUPATIONAL THERAPY, PHYSICAL THERAPY, AND SPEECH THERAPY FOR ELIGIBLE PRIVATE SCHOOL STUDENTS AT SARASOTA CHRISTIAN SCHOOL

Description
One of the new requirements of IDEA 2004 is that school districts expend a proportional share of Federal IDEA funds to provide services for eligible students with disabilities at private schools.  It is necessary to contract for these services due to the shortage of direct hire district staff in these critical need areas.  Children's Therapy Works is a well regarded and reputable service provider in the community and has agreed to contract with the district for these services.

Recommendation
That the agreement between the School Board of Sarasota County, Florida, and Children's Therapy Works for Occupational Therapy, Physical Therapy, and Speech Therapy for eligible private school students at Sarasota Christian School be approved as presented.
Attachment: Sarasota Christian Contract.mdi

15. APPROVAL OF CONTRACT WITH PROFESSIONAL DEVELOPMENT CENTER AND THE SCHOOL BOARD OF SARASOTA COUNTY FOR WRITING WORKSHOPS

Description
The Professional Development Center is providing a series of writing workshops for teachers at multiple schools.  These workshops focus on effective writing strategies for specific grade levels that are designed to improve student responses on the FCAT.  The total of their current contracts exceed the Board's limit of $25,000.  These contracts with Venice Middle School, ToledoBlade Elementary and Glenallen Elementary will provide a series of writing workshops at these additional school sites.

Recommendation

That the contract between Professional Development Center and the School Board of Sarasota County for writing workshops be approved.

GRANTS

16. APPROVAL OF THE ELEMENTS OF READING VOCABULARY GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR VENICE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds will purchase Harcourt, Steck-Vaughn Vocabulary kits for 32 classrooms.

Recommendation
That the School Board of Sarasota County approve the Elements of Reading: Vocabulary grant application.

EXPULSIONS

17. EXPULSION CASE NO. 07-049

Description

On September 18, 2006, the student listed in Expulsion Case No. 07-049, violated School Board Policy 5.321, Possession of Weapons and other Prohibited Articles.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until October 1 of the 2007-2008 academic year.

 

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-049, to expel the student reference therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2006-2007 academic year, the 2007 summer session until October 1 of the 2007-2008 academic year.

 

Attachment: Expulsion Case No. 07-049.doc (Confidential Item)

18. EXPULSION CASE NO. 07-003

Description

The student listed in Expulsion Case No. 07-003, is in violation of an accepted Deferred Expulsion Settlement Agreement.  On May 13, 2006, the student listed in Expulsion Case No. 07-003, violated School Board Policy 5.34(1)(d), Vandalism.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 13, 2007.

 

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-003, to expel the student referenced therein from the Sarasota County schools be approved effective immediately for the remainder of the 2006-2007 academic year.
Attachment: Expulsion Case No. 07-003.doc (Confidential Item)

FACILITIES

19. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)

Description
The Change Order(s) are summarized on the enclosure for ease of review.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.
Attachment: 101706 SHS CO2.pdf
Attachment: 101706 TUT CO4.pdf
Attachment: FSD-ChangeOrderSummary2007.xls

CONSTRUCTION

20. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE ALTA VISTA ELEMENTARY SCHOOL - PORTABLE PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Alta Vista Elementary School - Portable project be accepted as substantially complete as of 9/12/2006.
Attachment: BAIenc10-17-06AltaVistaPortSC.pdf

21. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE ASHTON ELEMENTARY SCHOOL - RENOVATIONS PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Jon F. Swift, Inc. for the Ashton Elementary School - Renovations project be accepted as substantially complete as of 9/15/2006.
Attachment: BAIenc10-17-06AshtonRenovSC.pdf

22. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE CRANBERRY ELEMENTARY SCHOOL - PORTABLES PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Cranberry Elementary School - Portables project be accepted as substantially complete as of 9/12/2006.
Attachment: BAIenc10-17-06CranberryPortSC.pdf

23. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TUTTLE ELEMENTARY SCHOOL - PORTABLES PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Tuttle Elementary School - Portables project be accepted as substantially complete as of 9/12/2006.
Attachment: BAIenc10-17-06TuttlePortSC.pdf

24. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE GLENALLEN ELEMENTARY SCHOOL - CAFETORIUM & RENOVATION PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation

That the work performed by P.J. Hayes, Inc., dba Tandem Construction, for the Glenallen Elementary School - Cafetorium & Renovation project be accepted as substantially complete as of 8/7/2006.

Attachment: BAIenc10-17-06GlenallenCafe+RenovSC.pdf

25. ACCEPTANCE OF GUARANTEED MAXIMUM PRICE PROPOSAL AND APPROVAL OF CONTRACT FOR CONSTRUCTION FOR THE RIVERVIEW HIGH SCHOOL PROJECT - SITE PREPARATION

Description

Under the terms of the 6/20/2006 (Item #40), Board approved "Agreement between Owner and Construction Manager for Pre-Construction & Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with W.G. Mills, Inc. for the Riverview High School project - Site Preparation.  This contract was negotiated on 10/2/2006.  As indicated, the 6/20/2006 agreement included pre-construction and bidding services only.  This contract for construction includes only the site preparation portion for the referenced project.  The site preparation shall include demolition of the softball and baseball fields, tennis courts, buildings, west parking lot, installation of storm drainage, construction of a temporary parking lot, construction of a new lift station, installation of electrical conduit and other associated work as shown in the construction documents.  A separate contract will be negotiated at a later date for the balance of the construction of this project.  The Guaranteed Maximum Price (GMP) of this contract is $2,973,231.00.  This contract, which is the standard document utilized for all of the district's construction contracts, is available for review at the Construction Services Department.  The School Board attorney has approved the use of the GMP proposal acceptance form and contract.  Funds for this contract are available in the project budget.

Recommendation

That the Guaranteed Maximum Price Proposal be accepted as presented and the contract for construction for the Riverview High School project - Site Preparation be approved as presented.

Attachment: BAIenc10-17-06RHS-SitePrepG.pdf

26. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE VENICE HIGH SCHOOL - BUILDING #30 REMODEL PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.  

Recommendation
That the work performed by McIntyre, Elwell & Strammer - General Contractors, for the Venice High School - Building #30 Remodel project be accepted as substantially complete as of 7/28/2006.
Attachment: BAIenc10-17-06VHS-Bldg#30 4.pdf

27. APPROVAL OF RANKING OF CONSTRUCTION MANAGERS FOR THE MIDDLE SCHOOL "EE" PROJECT

Description

The scope of work shall be to provide construction management services for the Middle School "EE" project.  This campus shall be designed for a 1,435 permanent student station school with a capacity of 1,292 student stations.  The construction budget for this project is estimated to be $35,000,000.00.  On 10/2/2006, the Professional Services Selection Committee (PSSC) met to select a construction manager for this project.  The PSSC has ranked them in accordance with Board policy.  The project budget is approximately $50M.  Funds for this project are available in the capital budget account.

Recommendation
That the ranking of construction managers for the Middle School "EE" project be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.  
Attachment: BAIenc10-17-06MS-EE-CM-Rank.pdf

28. APPROVAL OF ENGINEER'S CONTRACT FOR THE GOCIO ELEMENTARY SCHOOL - HVAC RENOVATION PROJECT

Description

The scope shall include design and construction administration to renovate the HVAC systems in Buildings #1 and #2 including new chiller, thermal energy storage system addition, above ground piping, air side systems, and lighting and electrical distribution at the referenced campus.  Also included is carpet replacement, floor sealing, demountable partition replacement and upgrade of restrooms to comply with current ADA requirements.  On 10/3/2006 (Item #22), the Board authorized negotiations with the top-ranked firm.  On 10/9/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee met with a representative from Engineering Matrix, Inc. to negotiate a contract for this project.  The contract amount is as follows:  the basic services fee shall be a lump sum amount of $215,000.00, plus $10,700.00 for additional services, which may or may not be required, which produces a total contract amount of $225,700.00.  A copy of the contract is available for review at the Construction Services Department.  The project is budget is approximately $3,000,000.00.  Funds for this project are available in capital budget account.

Recommendation
That the engineer's contract for the Gocio Elementary School - HVAC renovation project be approved as presented.

29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description

The Construction Services Change Order(s) are summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $177,032.28 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc10-17-06CSD-CO.pdf

FINANCE

30. APPROVAL OF CONTRACT WITH AON CONSULTING FOR AN ACTUARIAL STUDY

Description
The School Board of Sarasota County needs an actuarial study in order to comply with Governmental Accounting Standards Board (GASB) Pronouncements 43 and 45.  GASB Pronouncement 43 is entitled "Financial Reporting for Benefit Plans Other Than Pension Plans" and is effective for fiscal years beginning after December 15, 2005, which is fiscal year 2006-07.  Even though the school district retirees pay for their benefits (i.e. health insurance, life insurance, dental insurance, and vision care) after retirement, GASB 43 requires that an actuarial study be performed to find out the estimated cost of that benefit during the employee's working career.  Florida Statutes prohibit the charging of retirees for their share of the benefits in excess of what regular employees are charged.  This means that the school district would have to analyze its health insurance experience using two categories (employee or retiree) and then use an actuarial study to determine the cost of the retiree benefit over the working career of the retiree.  This has to be determined in 2006-07.  In 2007-08, GASB 45 takes effect by setting up the accrual of the potential cost of this "benefit" as a liability on the financial of the school district each year.  GASB 45 is entitled "Accounting and Financial Reporting by Employer for Benefits Other Than Pensions."  By far, the major impact will be the liability for health insurance and Aon Consulting has been the analyst of the school district's health insurance program and has a data base of information from the health insurance carrier.  This contract will cost $18,000, and will place the school district over the $25,000 plateau for contracted services with Aon Consulting.  An actuarial study will be required every two years after the initial study and there is no commitment to Aon Consulting for future actuarial studies.  A good summary of GASB 43 and 45 can be found at www.hoguejr.com/gasb.htm.

Recommendation
That the actuarial contract with Aon Consulting in the amount of $18,000, be approved as presented.
Attachment: Aon Contract.pdf

SCHOOL BOARD RULES

31. APPROVAL OF CHANGES TO SCHOOL BOARD POLICY 3.90, CHARTER SCHOOL POLICY

Description
The policy revisions reflect an updating of the operating procedures of the School Board.

Recommendation
That after having been advertised, the Board approve the recommended changes to Policy 3.90, Charter School Policy.
Attachment: Policy 3.90.doc